Last updated on December 8, 2025
Overview
Edulyze helps organizations process documents faster and more accurately through automated verification. In this policy, "organization" means the entity that contracted with us — such as a school district, tribal nation, or government agency.
We know your information is sensitive. Here is how we work with your organization to protect it.
We never sell or rent your data
Only authorized users access our system
Your information is encrypted and protected
You can access, correct, or delete your data through your organization
We comply with FERPA, COPPA, and HIPAA where applicable
What Information We Manage
Your organization controls all information we manage — students and children never interact with our system directly.
With Your Organization's Authorization
Contact information such as name, email, phone, or address
Demographic information such as age, gender, or ethnicity
Academic information such as program participation or transcripts
Enrollment documents such as birth certificates, immunization records, or proof of residency
Application usage data to improve our services
Other information your organization authorizes to support our services.
Information We Collect Independently
Basic usage information from our public website (no personal details)
Essential cookies for website functionality — no tracking or advertising cookies
Information you provide if you contact us directly
How We Use Your Information
Our contracts with your organization include data protection terms that meet federal requirements (FERPA, COPPA, HIPAA) and state privacy laws as applicable.
We Use Information To
Provide services to your organization
Provide support and technical assistance
Ensure system security and prevent unauthorized access
Improve our services based on usage patterns
Follow the law
Information Never Used For
Marketing or advertising
Creating profiles for commercial purposes
Selling information to other companies
Any purpose not authorized by your organization
Any purpose unrelated to our services
Who Can Access Your Information
Your organization controls who can see your information in our system.
Who Can Access Your Information
Users authorized by your organization
Edulyze employees directly involved in providing services
Our technology providers under strict data protection agreements
Legal authorities when required by law
Personal Information Never Shared With
Marketing, advertisers, data brokers, or social media companies
Anyone not approved by your organization
How We Protect Your Information
We use multiple layers of protection to keep your information safe.
Security Measures
Technical Safeguards
Data is scrambled (encrypted) so only authorized people can read it
Secure servers with constant monitoring
Extra login security on all Edulyze accounts (like a code sent to your phone)
Organizational Safeguards
Background checks and privacy training for all Edulyze employees
Access limited to authorized personnel only
Compliance Standards
FERPA, COPPA, HIPAA where applicable
State privacy laws as applicable
Technology Providers
We work with trusted technology providers (all pass independent security audits).
Amplitude for usage analytics
Amazon Web Services (AWS) for cloud infrastructure, data processing, and storage
Anthropic for data processing
Clerk for authentication and security
Google Cloud for data processing
LogRocket for error tracking
Microsoft Azure for data processing
OpenAI for data processing
Rollbar for error monitoring
Statsig for feature management
Zuplo for API hosting and security
We review each provider's data protection practices to ensure compliance with privacy laws and that data stays in the United States.
Your data is never used for AI model training.
Your Privacy Rights
You have rights over your personal information. We receive this data from your organization's systems, so requests for access, correction, or deletion go through your organization.
Our Commitments
Once your organization removes data from their systems, we remove it from ours within 30 days
When an organization ends their contract with us, we delete all data within 30 days
We notify organizations of security incidents within 24 hours of discovery
We comply with legal requirements that may affect data retention
Your Rights Under FERPA
Federal law gives parents the right to:
See their child's education records
Ask for corrections to inaccurate information
Control who else sees their information
File a complaint with the U.S. Department of Education
Contact your organization to use these rights — they control the original data sent to us.
Policy Updates
We may update this policy when our practices change or laws require it.
When we do:
We post the new version on our website
We tell organizations about big changes
Questions About Your Privacy?
We're happy to answer any questions about how we handle your information.
Email: privacy@edulyze.com
Phone: (877) 338-5993
Edulyze, LLC
Attn: Privacy Officer
2560 King Arthur Blvd Ste 124-120
Lewisville, Texas 75056-5921